Method of arranging papers for the coordination of data thereon



g- 10, 1954 v c HOLLINGSWORTH 2,686,049.

METHOD OF ARRANGING PAPERS FOR THE COORDINATION OF DATA THEREON FiledOct. 29, 1951 2 Sheets-Sheet l Iz'g i"- ATTORNEY INVENTOR. VERN G-HOLLI/VGSWORTH Aug. 10, 1954 v. c. HOLLINGSWORTH 2,536,049

METHOD OF ARRANGING PAPERS FOR THE COORDINATION OF DATA THEREON FiledOct. 29, 1951 2 Sheets-Sheet 2 A BC JEWELRY COMPANY DATE , Pam: I22 ,5.WATCHES J RINGS DIAMONDS SILVER 1 Tor/u SALES INVENTOR. VER/V C.HOLLl/VGSWORTH jifll a y ATTORNEY Patented Aug. 10, 1954 METHOIII'OFHRRANGINGQBAPERST FDR; .THEW COORDINATION OF DATA; THEREONVEHIILGJHOlliIIgSWOIth, Piedmont; Calif? Apnliationfliatober 29,1951,,Srial'No. 253,725.-

z' claimsa (Cl. 27045) 1 Thiyinvention relates tea method of arrang= ingandsecuring-together-separatesheets"orslips of paper such assal'evslips; time*cards or'zoth'er records to correlate certain classesof informa'- tion appearing thereom and" to'" presenti the informationin' afCOITVGIIlIlflYaCCESSlbTQOTdGT'SUOh" as-dmreadilywisible-columns-or*lines:'

Theobject of: the inventiorr'is" to provide amethodof"arranging-'separate'paperrecords'tinamanner" to presentorig-inal entry data thereon" visibly and in an" orderly fashion tofacilitate" variousb'ookkeepingsteps byrdirect: reference'rtosu'ch'd-atar Further and-more specifictobjectsrand advan tages of" theinvention are'rmad' apparent *in the following specificationwhereinreference*is-"madei to the accompanying drawings showingia pre',ferred form of" the": apparatus" and wherein the" methodis-described-*irr'detail.

ln'vthedrawingsr Fig: 1" isa' perspective" view of a portion ofamapparatusembodying;the'present inventionj Fig: Tie" a -'view in"sideelevation ofa portion" ofthe apparatus shownun 1'; c

Fig: 3 1s" a schematicwiew" illustrating; an ar= rangement'of papersaft'er they *haVe'been secured together in the-apparatusoPFi'g. 1;

Fig." 4. is, a similar schematic .view showing the arrangement/of thesame papers in the apparatus after a f0lding step has been performed-Fig. ,5i-is a plan view of.--,a-,-sa'les slip whicheisw typicahof: oneclass of papers-:with whichrthe present invention maybe employed; ands.

fiwis aeperspective view showing a piuralitw ofrsaleszslipsrsuch as thatshowniin FigJBfiH-f-IIBI they; haves been arranged and. securedtogether= imthe manner of the present-invention I I A.=.simple;=form ofsales slip is..il-lustrated;andr referred to herein for the purpose ofdescribing the present invention but it will be apparent as thedescription proceeds that the invention is readily adaptable to variousand more complex forms of papers employed in many types of bookkeepingoperations. The invention has to do with the arranging and securingtogether of sheets of paper to expose certain critical informationthereon in a manner to produce a usable permanent record.

A typical sales slip with which the present invention may be used togreat advantage is illustrated in Fig. 5 of the drawings and like mostslips of this kind, is divided into what will be referred to as verticalcolumns and horizontal lines. In the slip illustrated, the columns areshown at [0, ll, [2 and I3 to receive information relating to quantity;type of merchandise, price and other, pertinent'datae. In .this' case,,the type ofjmer chandis'eis preprinted on theslip. in the column.

,H"so.;that the priceoryvalue of allimerchandiset of onetype'wilrappeaionth'e same horizontal line 'inth'e iright.h'and co1umn'indicatedatf l3'fin Figjz'5i Itis apparent; therefore, that-if .aplurality of these slips is stacked in an onset relation to. exposeonly; the .right handjcolumns; l3on each slip; the value for example. of.all watches .or all rings "soldmay be takemofiby addition ofTalI-l the"figures appearingjn acertain' line acrossthe. entire stack.

Now referring; to Fig.1 of. the. drawings, IJ show an .apparatus' for facilitatingt, the t stacking, andisecuring together ofisales. slips orthe: like. in this manner. In this figure, a rack l4 isishown as havinga plurality offparalleljslots IBI-into, eachof which a. slip. of ,paper16 may beinserted; as, shown, socth'atlone.marginaredge ll 'ofjeachsheet extends a shortldis'tance beyond thesheet' which is disposediontopjof ;it'.-to.provide ,a. visible. space. The rack I4 may be made.in anypsuitable. manner butiisiherein shown .as.a thin sheet oi plastic.materialulbentror folddf to. provide... the. necessary parallel "spacedislots-c between its. folds. The, rack-i I4 is; secured'to-andsupported'on-a frame I 3; formed. of! asheet ,ofnfi'at. material of 1'any, requiredlength .andlhaving ,a. slot. HJZformedQ adjacent one.ofl'its .edges and-.Zafiange .20 extend; ing, upwardly at. rightvanglesifrom thessame edger throughout.v its.v entireelength; The.purpose of? the.- flange. 2.0 is? to serve iasan abutment. for" theedges .oLth'e slips, lfiltoiacilitateitheir. being. an.-

ranged'in perfect alignment'so that the horizental. lines.intharight-ihandw column. shownat I31 in Fig. 5". is....the exposed;columnw of each sheet .willlie aligned withftheicorrespondingw lines ofthe other sheets after all'of the sheets or slips is have been arrangedin the slots 15 of the rack.

A clamping device is employed to retain the sheets in their properpositions. In Fig. 1 of the drawings, the clamping device is illustratedas a bar 2| hinged to the upper edge of the flange 2B and having a softor resilient edge 22 of felt or other similar material. By swinging thebar 2! about its hinge, the edge 22 may be brought into clampingengagement with the edges of the slips 16 which have been arranged inthe rack,

the slips are therefore securely held in their properly arrangedpositions while an adhesive tape, such for example as the well-knownScotch tape is applied to their opposite sides. The purpose of the slotI9 in the frame I8 is to permit the application of a strip of adhesivetape adjacent one edge of the slips l6 and the frame 18 is preferablysomewhat narrower than the slips so that their opposite edge portionsare exposed for the ready application of a strip of adhesive tapeparallel thereto.

The slips l6 are preferably arranged face down in the rack and thereforefirst occupy the position illustrated at the right hand side of Fig. 2and schematically illustrated in Fig. 3. However, after the tape hasbeen applied to retain all of the slips permanently in the positions inwhich they are arranged in the rack, each slip is folded upon itselfparallel to one edge to expose its face or printed side. This isillustrated at the left hand side of Fig. 2 and also'schematicallyillustrated in Fig. 4 and is easily accomplished while the slips are inthe rack and after the clamping bar 2i has been released because theexposed edges of the slots l5 act as a guide for such folding.Furthermore, it is preferable that each slip be weakened as by scoringor perforating along the line indicated at 24 in Fig. 5. Therefore withall of the slips l6 arranged in the rack, they will assume the positionschematically illustrated in Fig. 3 wherein they are secured together bycontact with one marginal edge of the tape indicated at 25. After theyhave been taped and the clamping bar 2| has been swung to its releasedposition as illustrated in Fig. 1, the slips are folded to assumethepositions schematically illustrated in Fig. 4. The slips are thenwithdrawn from the rack. The result is that shown in Fig. 6 wherein aseries of slips is permanently arranged in a staggered relationshipwhich exposes the right hand column on each slip and at the same time,makes available all other information contained on the slip because themain body of the slip is loosely supported or hinged as the page of abook for ready inspection. A series of slips so arranged may be filed ina drawer as a permanent record or a perforated tab may be secured to oneend thereof for storage in a loose leaf binder or the like.

It is apparent from Figs. 5 and 6 that a series of slips securedtogether in this manner constitutes a permanent record of originalentries with all of the entries in column 13 on all of the slipsdisposed in perfect horizontal alignment. Con sequently the value of allwatches sold may readily be determined by addition of the pricesappearing in the top line. In the same manner, the value of any othertype of merchandise appears on its respective line or the total of allsales may be obtained by addition of the figures appearing in the bottomline.

Another advantage of the arrangement herein shown is that all of thefigures appearing in column I illustrated in Fig. are exposed in properalignment by reversal of the series of slips shown in Fig. 6. Thusquantities of certain types of merchandise or other data appearing incolumn I 0 is also readily available as a permanent record of originalentries.

Column 12 in Fig. 5 may also be used for any required data such as taxesor the like and by folding back each of the slips i6 along the line 26which separates columns I2 and I3 a similar record will be provided ofall ofthe material contained in column I2. The slips will, of course, befolded back upon themselves at the line 26 and this line may be scored,perforated or otherwise weakened if desired to facilitate such folding.

The invention as herein disclosed is readily adaptable to vouchers andother forms employed in keeping records and books and since it providesa permanent readily usable record of original entries, it will in manycases eliminate the necessity of ledgers and the posting of entriestherein with a consequent saving of time and labor and elimination oferrors.

I claim:

1. The method of arranging sheets of paper for the coordination of datadisplayed on opposite marginal areas thereof which comprises stackingthe sheets in offset relation to expose a marginal area of each sheet oneach side of the stack, then securing the sheets with an adhesive .tapein contact with the exposed areas on one side of the stack, and thenfolding each sheet along the edge of the exposed area to which the tapeis secured.

2. The method of arranging sheets of paper for the coordination of dataappearing in marginal columns at opposite edges of the face of eachsheet which comprises stacking the sheets in offset relation to exposeone of said columns on each sheet, then securing the sheets in offsetrelation by applying an adhesive tape to the exposed areas on one sideof the stack, and then folding each sheet along the edge of the exposedarea to which the tape is secured whereby one marginal column of theface. of each sheet is exposed on one side of the offset stack and theopposite marginal column of the face of each sheet is exposed on theother side of the stack.

References Cited in the file of this patent UNITED STATES PATENTS NumberName Date 2,205,433 Paulsen June 25, 1940 2,277,924 Morrison Mar. 31,1942 2,288,149 Williams June 30, 1942 2,338,058 Read Dec. 28, 19432,392,031 Denyven et al Jan. 1, 1946 2,398,646 Karbach et a1 Apr. 16,1946 2,449,776 Hess Sept. 21, 1948

